After acquiring the service in 2007, Google has decided to get rid of its email filtering, archiving and security platform, known as Postini. The move is in favor of switching the majority of Postini’s benefits to Google Vault, part of the ever-growing range of Google Apps.
Postini has been a rather frustrating, if not controversial, programme, as it has a notoriously caused problems after filtering out emails that it believed were sent as spam, when they were actually important and relevant to its customers. This problem was particularly noted at the end of February 2014, when Postini trapped a huge series of legitimate emails causing a massive backlog in Google Mail.
In fact, it took the internet giants around 11 days to clear the backlog and clean up the queue of undelivered mail. The process to phase out Postini is still ongoing, with users of Google Mail set to take up the optional ‘Apps Vault’ service instead. So does this mean that organizations who use Google Mail as their primary email server will have to adjust to benefit from email archiving, spam filtering and security?
What to do when Postini splits
The process to separate Postini from Google Mail should reach completion soon. This is why it is vital that businesses start planning their next move. While Postini was a bit unreliable when it came to blocking emails that weren’t actually spam, at least its algorithms were strict enough to keep the majority of potentially dangerous emails away.
However, for businesses currently using Google Mail, it might be time to look into an alternative security and archiving platform. You don’t want to be left behind when the move is complete, as any breaks in the system could lead to a loss or a leak of email data that will cause your business financial or reputational damage. You should be looking to switch to an alternative cloud-based email management tool.
Isn’t switching dangerous?
Left in the wrong hands, and without the proper security in place, switching to a different mailbox provider can be a risky business. However, switching to Microsoft Exchange and its Exchange Online services can be made less stressful by taking advantage of an email management system.
For example, a cloud based email management provider like Mimecast helps to make the migration to Microsoft Exchange easy. This is achieved by simplifying an organization’s email environment before migration occurs, offering a seamless transition without a drop in email services. If you were unable to receive vital emails during the migration process, it would create huge issues for your business. However, with a security system in place, you can be safe in the knowledge that all relevant and important communications are received, sent, and archived accordingly.
How should my business begin the migration process?
This isn’t a decision to be taken lightly. The best course of action should be to do a little studying and to make sure that migration is the best solution for your business. If you decide migration is definitely the way to go, speak to an expert to discuss your requirements. They will talk you through the process and will give you additional peace of mind that your emails will be handled with minimal hassle or internal issues.